Eagle Mountain Community Services Board, 24 June 2026

Charlotte Ducos moved to approve the minutes of the previous meeting as presented; ShaRee Curtis seconded. The motion passed unanimously (all in favor). 2. Recap from the Previous Meeting The Chair reviewed items advanced since the last meeting: Page 1 of 8 Eagle Mountain Community Services BoardMeeting Minutes • The Board's rules of order were passed by City Council. • A new sponsorship policy was passed by City Council. • The City received approval for a municipal recreation grant for a trail/path project (see Item 3). • The Fourth of July bingo card was completed and is being promoted by the Communications Department, with thanks to Charlotte Ducos, Melissa Clark, and staff. Communications posted it with the Fourth of July festivities and will push it again on social media; members were asked to repost. GRANT NOTE: Steve Mumford explained the approved grant funds a path just east of Walden Park, pushed as far north as practical through the open-space area so it ties into the existing Walden Park path and preserves room for future improvements. The grant is essentially guaranteed; the City must identify funds to cover the (potentially significant) cost difference. 3. Off-Street Trails Master Plan Steve Mumford presented the draft Off-Street Trails Master Plan, funded by a UDOT planning-assistance grant and prepared by consultant Bike Utah. Originally managed by the late Todd Black, the project was carried to completion by Mr. Mumford. The plan intentionally addresses biking, hiking, equestrian, and OHV use, though most existing trails are mountain-bike oriented. Key elements of the plan: • A trail network assessment covering every existing trail, noting land-ownership, development, and environmental conflicts, signage needs, erosion, slope/width issues, hazards, and undesirable “social trails.” Usage data was drawn from the Trailforks and Strava apps; equestrian data is limited. • Trail areas include Upper Hidden Valley (highest use; e.g., Deadwood Trail ~6,000 users), the Southern Trails along the eastern foothills, the Mountain Ranch Bike Park (power corridor), and newer Firefly trails. • Mountain Ranch Bike Park: a consultant (Shape Shift Terrains) proposed a redesign to serve beginner/intermediate riders, relocate and improve the jump line, and add a skills area and drop zone. Many resident-built wooden features are deteriorating and present a liability concern. • Eagle Mountain NICA (high-school) race course: development conflicts mean it likely cannot remain in Upper Hidden Valley; relocation to BLM property or the Firefly area is recommended. • Trailheads and signage: consistent trailhead, directional, regulatory, etiquette, and interpretive signage is recommended, with Lake Mountain Trails Association and SITLA logos where applicable. Page 2 of 8 Eagle Mountain Community Services BoardMeeting Minutes • Land access: Mr. Mumford is pursuing an MOU with SITLA (with the Lake Mountain Trails Association) for legal trail access, preserving development rights while keeping a connected system; private landowners to follow. Cost ranges noted: Mountain Ranch Bike Park improvements roughly $1–$1.5 million; trailhead and trail signage roughly $262,000–$586,000. Marian Burningham noted the interpretive-sign estimate appears too low based on the Wildlife Alliance's recent Nature Park signs and offered to share actual vendor costs. No funding has been set aside specifically for this plan; it is a phased recommendation, not a commitment to immediate spending. Discussion points: • Dawn Hancock noted a finalized SITLA/landowner access agreement could simplify the special-event permit packet for bike clubs. • The Board agreed the deteriorating wooden bike-park features are a significant liability and should be removed or remediated in the short term (within a couple of months), potentially as a volunteer project with the Lake Mountain Trails Association and/or corporate volunteer groups. • Next steps: present the plan to City Council in a work session (targeted for July 7), then return for adoption. The plan recommends a Trails Advisory Committee; absent one, the Community Services Board would serve in that role.

Charlotte Ducos moved to forward the Off-Street Trails Master Plan to City Council with a recommendation of approval, incorporating: (a) the edits Mr. Mumford has already sent to the consultant; (b) an adjusted (higher) cost estimate for the interpretive signage; and (c) a short-term action item to remediate or remove the hazardous/deteriorating lumber features at the bike park (and any similar hazards identified on City property). Marian Burningham seconded. The motion passed unanimously. 4. Board Priorities and Recommendations The Board reviewed a list of existing and resident-suggested projects to identify priorities to recommend to City Council. Staff noted that personnel capacity — more than funding — is the main constraint, so the Board aimed to recommend a focused, achievable list. Status of current/proposed projects • Observatory (UVU/Astronomy Club, funded in part by Meta): currently planned for Walden Park, but relocating to the Firefly area is being explored for darker skies. Project costs exceed original estimates; county TRCC funding approved, with possible additional City funding. • Festival Field lights: budgeted and being installed to extend evening events. • Cory Park parking lot expansion (west, south of the baseball diamonds): budgeted; in contracting/early work. Page 3 of 8 Eagle Mountain Community Services BoardMeeting Minutes • Ranches Trail on Pony Express: MAG-funded trail through the utility corridor from Pony Express Parkway north to Highway 73; may overlap a proposed disc-golf location. • Soccer fields / field quality: not finalized; options being studied near Cory Park. A new parks technician (Andy, from UVU) is improving existing fields. Water restrictions are in effect; Well #5 is down (motor bearings being repaired, ~2 weeks), reducing field watering. Nolan Park The Board discussed the park's future, including the splash pad (which does not recirculate water; full replacement is estimated near $3 million and is unlikely to reopen as-is), and resident requests for pickleball courts and futsal courts (none currently in the city). Possible locations include the underused baseball area and Nolan Park East. The consensus was that a comprehensive design — rather than piecemeal changes — is the right approach, ideally via a professional design firm that conducts community input as part of its scope. Small wins The Board identified quick, low-cost improvements that demonstrate visible progress: benches at Smith Ranch Park, a requested baby swing, and ADA roll-up ramps. Four ADA ramp locations are already recorded in the City app (concentrated in the Lone Tree area); the Board agreed to start with those and have the Parks Department assess additional needs. Equestrian trails and trail signage Members discussed that many equestrian trails are encroached upon, unmarked, or signed “no trespassing,” and that the City needs a maintenance standard before designating more. The priority identified was trail signage generally (the trails plan includes a dedicated signage funding line), potentially including e-bike regulatory signage. A future equestrian center/rodeo-grounds site in the north should anchor where equestrian trails connect. Rodeo grounds maintenance The arena ground is currently worked only about once a year and is too hard to use safely. The Board favored recommending regular City maintenance (ideally weekly, at least monthly). Jay (Jason) offered to volunteer with City equipment; staff to work out liability and process. Dawn Hancock noted permit fees already exist in the consolidated fee schedule for rodeo-ground use. Disc golf The existing course is poorly located (discs land in backyards) and effectively unusable. Several resident-suggested sites (forwarded by Mac Hampton) were reviewed and largely ruled out due to protected habitat (kestrel/owl areas), private property, or conflicts with bike trails. The Board discussed an offer from Firefly to build a tournament/competition-ready disc golf course (and a dog park) and agreed this option should be pursued. Public art (Wildlife Alliance proposals) Marian Burningham presented arts concepts with rough cost estimates, recommending the quickest, lowest-cost option first: a utility-box wrap art program through Rocky Mountain Power's existing partnership structure (the utility supplies the boxes; the City manages the artist call and Page 4 of 8 Eagle Mountain Community Services BoardMeeting Minutes selection; winning 2-D artwork is printed on vinyl wraps, e.g., ~$400 per design). Roughly 20 boxes were estimated at about $25,300, fitting within the ~$48,000 available in special-revenue (arts) funds. A larger wildlife mural trail concept was estimated near $161,000, with additional ideas (nature center, mural walls, school curriculum, pollinator park) noted for the future. The recommendation is to follow the City's existing public-art approval process and intentionally incorporate wildlife themes, with the Board reviewing designs.

Charlotte Ducos moved to send City Council a recommended project list including: benches around playgrounds at Smith Ranch Park; trail signage per the trails plan recommendations; ADA roll-up ramps at the recorded locations (with staff reviewing where else they are needed); regular rodeo-grounds maintenance (staff to determine method); commissioning a Nolan Park design through the City's parks design process; working with Firefly to follow up on their offer to build a competition-ready disc golf course; and beginning work with Rocky Mountain Power on the utility-box wildlife art program. Jason Hall (Jay) seconded. The motion passed unanimously. 5. Wrap Tax Funding Criteria The Board discussed the need to create a process and scoring criteria for evaluating projects that apply for wrap-tax funding (e.g., the disc golf proposal). Projects may be recommended by staff, council, nonprofits, or residents, and may involve an application and presentation process. ShaRee Curtis offered to circulate a draft scoring framework to begin from. There is roughly a year before action is required, so detailed criteria were deferred to a future meeting. 6. Sponsorship Policy Implementation — Recreation Signage With the sponsorship policy now adopted, the Board worked through how to solicit sponsors and which fee-schedule additions to recommend. Council's guidance was to avoid an overly commercialized look, so the Board favored a measured “pilot year” and producing a to-scale mock-up (photo of the site with a scaled banner) before bringing it to Council. Direction agreed: • Start with banner sponsorships on the pickleball-court fencing at Cory Park (high visibility from Pony Express / Mid Valley Road and the farmers market), rather than the more labor-intensive soccer-field flags. Soccer is also already getting jersey sponsors. • Target roughly 10 four-by-eight banners placed on the most visible sides (avoiding conflict with the City monument/wayfinding signage and trees), at about $5,000 each for a July 1–June 30 term (potential ~$50,000). • Add a separate, more attainable sponsorship at about $500 covering placement on recreation emails and the website (Junior Jazz / sports registration lists reach several Page 5 of 8 Eagle Mountain Community Services BoardMeeting Minutes thousand families); banner sponsors are also included on the email/website. Consider “gold/silver” tiers or a logo slider. • Consider structuring future fees by sign type (feather flag vs. fence banner) rather than by sport, and prioritize local businesses first (per the existing sign-code tiering). • Funds raised will offset registration costs (e.g., jersey/uniform costs), a scholarship program for kids who cannot afford to register, and coach discounts. Because the core sponsorship policy was already adopted, the fee schedule can be updated via an appendix (likely on the Council consent agenda) without reopening the policy. The Board agreed Chair Southworth will update the fee schedule and prepare a sponsorship flyer (noting the July 1–June 30 term), pending the Board's motion and Jason Hall's agreement as the recreation lead. 7. Community Event Planning Fourth of July Bingo Card Bingo cards are available online, at the farmers market, the library, the front desk, and at events; participants can also photograph themselves and bring it to City Hall or the Chamber for sign-off. Uptake is uncertain so far. Ideas to drive participation: recruit ~6 local influencers to post short videos; emphasize that it should be fun, not just prize-driven. Dawn Hancock offered to dedicate her supply of branded water bottles as prizes. Discussion of prizes included an Eagle Mountain Monopoly board game, backpacks, a commemorative coin/challenge coin, and family picnic/refrigerated bags; the Chamber may help solicit donations (e.g., Walmart) since the Board lacks its own 501(c)(3). America 250 — Backpack Treasure Hunt & Walk 30 Steve Mumford will draft a proposal, timeline, and budget for the backpack treasure hunt and the “Walk 30” challenge and send it to the Board. Backpacks would include a t-shirt, an America-themed pickleball paddle, fanny pack, water bottle, sunglasses, challenge coin, stickers, keychain, and possibly cheap branded preparedness items (flashlight/pocket knife with DTF transfers); golden chocolate coins for those who arrive in time. “Walk 30” would be kept open and creative (e.g., 30 miles, 30 minutes, dogs/family) with its own sticker and existing Walk 30 water bottles. The Board leaned toward launching in August (a more captive audience once school resumes), funded from remaining American 250 funds and carryover into the new fiscal year if donations fall short. Farmers Market booth The Board (Community Services Board booth) agreed to attend the farmers market again to hand out remaining t-shirts and bags and share the bingo-card QR code/stickers, aiming for roughly once a month for visibility. July 11 was selected based on member availability (the market runs until ~1:00 p.m.; setup required by 8:30 a.m., coordinate with John Corrington; remember to bring weights). Other notes Page 6 of 8 Eagle Mountain Community Services BoardMeeting Minutes • Steve Mumford reported a high possibility the Governor could announce a fireworks ban (except for large municipal events); to be confirmed. • Future agendas: the Communications team would like to present on branding and how they can support the Board; “healthy community” items to return next time. 8. Adjournment